Hello Productions

Pittsburgh Wedding and Event Planners

Corporate Event Venues: We’re looking out for you in 2012! February 20, 2012

As we look to find the perfect venues for our corporate clients in 2012, we always need to keep in mind the objectives of the event, the overall budget, and the “look and feel” of the venue to provide the perfect meeting place. There are also several other things that drive us when looking for those extraordinary properties:



Easy Access

It might seem like this is a no-brainer, but especially in an age when all attendees and companies are looking for ways to cut costs, it is imperative that this is kept in mind when planning an event. It doesn’t make sense for our clients, much less the attendees they hope to attract, to have to come by plane, train AND automobile! While we used to think of an airport hotel, or one located within the immediate vicinity, as a negative, it is becoming more of an asset for our clients if they can just hop on a shuttle to their event property after a long flight. Also, consider the time of year you host your meeting and in what part of the country. If you’re really tight on budget, it can at times make sense for us to look into venues during a time that is considered “non-peak” for an area (think Chicago or New York -snow!- for a February conference, or Miami -hurricane season!- in October.) Just understand that there could be delays or other issues involved for your guests in getting to and from the venue, not to mention the airport, on time or with minimal effort.


A Real Sense of Place

Have you ever attended a meeting or conference in a desirable city, only to leave feeling that you never actually got to “see” or “feel” the city at all? This can go back to what I referred to in point #1, especially if it is a venue adjacent to an airport. If we are able to secure a metropolitan location for an event, it is in your best interest as the client to showcase, at some point, what a great area you’ve secured and that you thought about your attendees’ needs at the event. This could be done through a simple but chic cocktail party at the hotel’s rooftop bar, or if that’s not possible, perhaps in a beautiful, enclosed ballroom with panoramic views of the surrounding city. Special touches during this event could include featuring locally-brewed beer or spirits, as well as making sure that the staff on-hand is prepared to answer questions about the city’s great landmarks.


Keep It Local

Just as serving locally-brewed beverages during a cocktail party is a great idea, perhaps you could theme this year’s luncheons to reflect locally-grown or sourced products, as well as traditional local fare? The worst thing for your travel-weary attendees is to feel as if they’ve “seen this before” at other conferences. It will really make your event stand out if you serve a meal consisting of local favorites, while providing your guests with a menu pointing out all of the farm sources for today’s meal. As planners, it is our job to work with the venue to provide your guests with the best experience possible, and food can be a big part of that experience.


Tech Savvy

In our digital age, no matter where you plan to host your event, no doubt your attendees will want to not only see that you’re using the newest technologies, but that they can still adequately access the technology that they need throughout their stay. As we explore venues for our clients, we want to ensure that they are wired for all attendees to have wireless internet access, strong connections (so that attendees aren’t missing and dropping calls, and so you are never interrupted during a presentation), capabilities for all types of presentation formats, and a strong technical staff onsite to assist with your every need throughout the event. And there is nothing worse than not having a back-up (or better yet, a back-up for your back-up!) when it comes to things like wireless mics, projectors or the internet connections. And, most hotels are becoming more negotiable on in-room or meeting room internet access, as this is no longer on the “nice to have” list, but is on the “must have” list for any event or meeting.


If you have questions on any of the above, or want to talk to Hello Productions more about your next corporate meeting or event, please contact Lindsey Bradley at lindseyb@helloproductions. We’d love to talk to you about all the ways that we can make your next event extraordinary!


Hello Productions Plans The Knot’s Cocktails & Connections in Pittsburgh May 31, 2011

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The Knot, the one-stop wedding planning solution for brides with a national magazine and website, has selected Hello Productions to plan its upcoming networking event, taking place in Pittsburgh in June. Their Cocktails & Connections Networking Event serves as a thank you party for all of the event professionals they work with as well as an opportunity for Pittsburgh’s finest in the event industry to network and exchange ideas with one another.


A sexy red, black and white décor will transport attendees back in time to an evening in the 1920s (think: The Great Gatsby), when a speakeasy was the place to be. Hello Productions will be handling the planning for this event, but we couldn’t do it without the help of the fabulous vendors who are offering their products and services as well.


On this evening in June, the Mansion at Maple Heights will be the setting for the event. The Mansion at Maple Heights, located in Shadyside, is a renovated turn-of-the-century residence, originally built in the early 1900s. It houses a bed and breakfast and several beautiful spaces perfect for a wedding or event. Stained glass windows, hardwood floors and a grand master staircase all add to the ambiance of this space.



Guests will mingle amongst one another and “characters,” including flapper girls, while sipping the signature cocktail, “The Flapper,” provided by Clique Vodka. Those with a palate for wine can enjoy a tasting in the Study of the mansion provided by Engine House 25 Wines.


La Crème will be providing bite-sized hors d’oeuvres and several food stations set up around the space. All Occasions will be providing the rentals, including furniture to create a lounge atmosphere, and the linens, adding color to each room, will be provided by Mosaic. Bill Chisnell will be providing floral arrangements, lamps and some additional décor to really bring the theme to life.


In addition to the lighting, Wenning Entertainment will be providing music to keep the crowd entertained throughout the evening and Lee Terbosic will be entrancing guests with his strolling magician act.


To end the night on a sweet note, Vanilla Pastry will be providing bite-sized desserts to be served by the flapper girls.


Visit our Press & Raves page to read the full press release and check back for more event details and photos!



Hello Pittsburgh! Meet our new blog. February 4, 2011

Photo credit: Sky's the Limit Photography

Welcome to the new Hello Productions Blog!


Check back weekly for tips, tricks and topics from the Hello Productions Staff – expert wedding and event planners in Pittsburgh. You’ll find venue and vendor spotlights, the behind-the-scenes scoop at some of our fabulous events, real weddings and plenty more!


Originating in Los Angeles, CA, Hello Productions started as a side business and has grown into a top event and wedding planning resource, producing several celebrity events, charity events, weddings, corporate events, promotional events, private shindigs and more!


Hello Productions, now located in Pittsburgh, PA, is under the new ownership of Ashley Moss. Ashley joined Hello Productions as Event Director almost two years ago, and is now excited to fully take over the business. Everything will remain the same and Ashley looks forward to adding more talented coordinators to the Hello team to share their expertise in floral design, hair and makeup, and other aspects of event and wedding coordination.


We have creative ideas that will personalize your event no matter the occasion. Hello strives to do extensive research to find little touches needed to make you stand out from any other Pittsburgh event or wedding. We also offer marketing and public relations services.


Visit us at www.helloproductions.com to learn more about us!