Hello Productions

Pittsburgh Wedding and Event Planners

Ditch the favors… and bring on the Swag! October 16, 2017

Chocolate, bubbles, candles, and even butter spreaders… the list doesn’t stop there! Way too often, couples spend tons of cash on wedding favors that are either eaten on the spot or stashed in a drawer. We would like to introduce to you “The Swag Bag.” Filled with useful and fun accoutrements, this welcome bag can include a variety of items to make your guests feel right at home as they travel for your big day!

Start simple… select your carrier.

  • To stay basic and budget-friendly, go with a kraft paper gift bag. Each bag is less than $0.10 when bought in bulk. You can add ribbon, custom calligraphy, or a fun label to go with your wedding theme.
  • Keep it Green with a reusable tote! A bit pricier at $3 a tote, guests can reuse so it’s worth the fee. Go wild on Etsy with custom printed totes for around $6 a tote.
  • Above and beyond… enter the wooden box! This small token will surely wow your guests. Wrapped in a silk bow, it is the perfect sentiment for your friends and family. These little guys start at $7 a box.

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Now… let’s fill it with awesome goodies!

  • Stay hydrated! Your guests are just arriving from a long day of travel. Bottled water is key (or a sports drink for an extra boost!) If you want to upgrade, pack a mini bottle of champagne!
  • Snack attack! Light treats are perfect for guests staying in a hotel. From an apple to peanut butter crackers, a small assortment will save them from getting ‘hangry.’
  • Get minty! This is for the wedding day. Mints and gum are lifesavers for guests to slip in their pockets… or beautifully beaded clutch.
  • Custom touch! Incorporate maps and trinkets from your hometown so guests learn a little more about the bride & groom. Popcorn from your first movie date. Your favorite candy bars. The latest issue of your city’s tourist magazine.
  • Where to go and what to do! Add a weekend itinerary for your guests. Not only should you include the ceremony and reception times/locations, but guests will appreciate a list of local museums, coffee shops, and things to do around the city!

 

Two Hello Couple Swag bags!

Jessica & Phil – J&P’s guest list was made up of mostly out-of-towners. Introducing everyone to The Burgh, they included a postcard of their fine city as well as the native language… ‘Pittsburgh-ese. They also included the famous Clark Bar, apples and oranges for breakfast, and a bottle of bubbly!

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Lauren & Reid – To show off their Harvard pride, L&R included #crimwin koozies, Capecod Chips and personalized bottle openers. The groom, from Texas, incorporated his favorite Lonestar brew while the Burgh bride added a mini Smiley Cookie from Pittsburgh’s own Eat’n Park. Guests loved the goodies, which were all wrapped up in a custom calligraphy gift bag!

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Your guests will thank you for welcoming them with such wonderful goodies to enjoy. Swag Bags range from $8-20 per bag. Whether you keep it basic or go above and beyond, it is a great touch that will always be appreciated.

Blog by Hello Productions Intern: Caylyn Oliver

 

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Wedding Keepsakes: Remembering the Feeling September 7, 2016

 

Your wedding is a big day filled with big moments! How to remember those moments can feel overwhelming, so we are here to provide some advice. Check out four ways to lock in those special moments for years to come.

First Look: Capturing the Moment

Brides have told us that one of their favorite wedding day moments is seeing their groom’s reaction for the first time. Seeing your dress and veil. Sharing an intimate kiss. Wiping away a small tear. These are perfect reasons why you should schedule your photographer during this moment. To take it one step further, hire a videographer to capture footage of both parties getting ready, then finishing with the moment of the reveal. This gives the other person an inside look at what the other did to get ready and their emotions in the process.

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Photo from onewed.com

 

Saying “I Do”: Remembering Your Wedding Vows

Your vows are the promises you are making to your partner, so having a way to remember your words is a reminder of your love for each other. Framing these vows in a beautiful script is a great way to showcase a unique part of your wedding day in your home. Thinking outside the box? Frame the actual sound byte of your “I do” and make it into a picture.

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Photos from wedpics.com and swannsoirees.com

 

Tossing the Bouquet: Preserving Your Flowers

Your bridal bouquet is as important as your bridal gown. It’s perfectly crafted to fit your frame, style, and vibe! There are many different ways to remember the flowers that kept your day fresh – shadowboxes and bell jars are ways to preserve the actual flowers, while artistic renditions can be commissioned to capture the beauty of your bouquet.

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Photos from stylemepretty.com and letsgetweddy.com

 

First Toast: Celebrating with Champagne

Wedding toasts are a long standing tradition, and they give friends and family a chance to express their love and wishes for the bride and groom. One way to remember the champagne toast is to use the corks in a 3D art project. You could also incorporate your guests and celebrate in the years to come by having guests sign anniversary champagne bottles! One year, five years, 10 years down the road… you can toast to the memories of your wedding day with a bottle of bubbly!

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Pictures from pinterest.com and Hello Productions

 

 

Follow These Instagram Accounts For Fabulous Wedding Inspirations September 28, 2015

With over 300 million users, Instagram is a fantastic source of inspiration, ideas, links to possible vendors and research for your big day. I compiled a list of the five best Instagram accounts to follow for every detail of your wedding, that will make you double tap all day long.

 

For the dress:

@Kleinefelds is ideal for providing ideas for the wedding dress of your dreams. We all know the New York City based store from the hit TLC show, Say Yes to the Dress, but its Instagram account is full of inspiration. Every photo features exquisite bridal gowns, unique bridesmaid dress ideas (like my favorite unique black and white dresses below) and small but dazzling accessories (such as these stunning bridal heals below). Kleinfelds has a wide selection of modern, trendy dresses as well as the timeless classics, take your pick and “Like” your favorites!

 
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For the rings:

@shanecompany is your go-to daily source of all that sparkles. It provides pictures of gorgeous rings you can buy directly from them, or to help discover your ideal cut and style. From blingy engagement rings to romantic his and hers wedding bands, they post it all. Hint no more, just tag your s/o in the comments section of your favorite sparkler and get the ring you’ve always wanted. Wedding rings are a symbol of your eternal love, so make it a good one! Shop their rings at http://www.shaneco.com.

 
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For photography ideas:

@weddingsparrow is the “original fine art wedding blog.” Not sure what kind of bridal portraits or wedding day photos you want to have? Check out their pictures to help cultivate your photography vision. Their whimsical eye is great to add to your daily Instagram feed and to show your selected photographer what you’re looking for. Every photo is beautiful with unique shots to show off your dress, your bridal party and even your wedding day glam. Check out a few of my favorite Wedding Sparrow posts below.

 
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For luxury invites and paper products:

@rosandruby_com is the account for Rose & Ruby Paper Co., a luxury wedding paper and design studio. Ran by former fashion designer, Rose Murphy, Rose & Ruby makes gorgeous paper products from invites to place cards and even thank you notes. Her work is the perfect mix of luxury and girly and makes for some lovely instagram photos and serious inspiration for your own invites and creative table number cards. Below are a few handpicked photos of my favorite posts of her recent work. You can order from Rose at http://www.roseandruby.com.

 
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For all the details, small and big:

@smpweddings, the instagram account for the popular site, Style Me Pretty, is the ultimate source for everything from photo ideas to makeup and hair inspiration. They feature real brides with unique designs and stunning looks. They also created #ShowUsYourShoes, so you can peep at what fabulous footwear other brides are wearing. Their account brings everything together so you can find all the standout details in one charming place. Find countless pages of wedding planning ideas on their website at http://www.stylemepretty.com.

 
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Instagram, Facebook and Twitter are great research tools to add to your typical Pinterest searching. Whether you are planning a wedding this year or not quite yet, follow these fabulous instagram accounts for beautiful and unique wedding insight. Also make sure to follow us @helloproductions to see pictures from our recent events and to be inspired by the possibilities for your next event!

xo, Taylor

 
 
 
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Hello Taylor Smith!

Fall Intern 2015

 

Taylor is a Pittsburgh native who recently graduated from High Point University, in High Point, North Carolina, with a B.A. in Strategic Communications and a minor in Event Management.

 

She discovered her love for event planning while she was the philanthropy chair for her sorority. Her favorite part about event management is watching everyone’s hard work come together to create a magical event. She is, of course, a sucker for a good love story and enjoys traveling, reading and practicing yoga.
We are so excited for Taylor to join the Hello team!

 

Find Out What Hello Productions Has Been Up To! December 7, 2014

Hello Productions has been busy recently and we thought we’d give our readers a peek at some of our recent events! From baby showers to weddings, Hello Productions has been busy planning and executing events in both Pittsburgh and Raleigh. And keep in mind that our planning services don’t stop there! We are happy to help with destination event as well!

 

Laura & Bill’s Wedding

Photography by Michael Will Photography

 

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Natasha’s Baby Shower

Photography by Debra Brody

 

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Megan and Erik’s Wedding

Photography by Betty Elaine

 

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Want more details and photos? See more from these events (and others!) on Hello Production’s Natasha’s Facebook Page. You can also find more past events in our Hello Productions Portfolio!

 

Real Advice from Real Wedding & Event Planners September 9, 2013

Over the years, the planners at Hello Productions have experienced a lot … and we want to share a few of our favorite things about being wedding and event planners!

 
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Sometimes things go wrong…

 

“As the bride was about to walk down the aisle, the pearl on her earring fell off and went rolling down the hall. Since I keep superglue in my emergency bag and I was able to secure the pearl only seconds before she walked down the aisle!” KELSEY

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“At a recent wedding, we recommended all guests park in a specific garage near the reception. We did not know at the time that the garage closed and locked the gates at midnight (the time the reception was scheduled to end). We as the planners spoke with the garage owner asking (begging) them to keep the garage open. They kept it open an additional hour. Guests never had to know the parking issue, and I learned to never assume parking is 24 hours!” NATASHA

 

“At a recent wedding, when preparing our escort cards to be placed at each guest’s seat, we realized that quite a few of the guests’ cards were missing from the printer. After making our list, we employed the help of the venue’s receptionist to create replacements for those cards that had been missed. The replacements were made in a timely fashion, and no one ever knew the difference!” LINDSEY

 

“At a recent wedding, I stopped by the venue before the ceremony rehearsal to drop off a few items. The cocktail hour room was set up completely incorrect. They had read the diagram upside down. We had to completely flip the room quickly before the rehearsal at the church.” COLLEEN

 

“This past summer at a baby shower, the host invited 70 guests, received RSVPs from 30 guests and expected no more than 40 guests to arrive. She mentioned there are always unannounced guests at her events, so we planned for 70 to attend… Somehow 80 guests arrived!! The party was at her home, and we ordered enough refreshments to feed an army! Every seat was taken, and we set up an additional seating area in her patio lounge area. The party was full and lively! I often remind my clients to order a little more than needed (seating, food/beverage, favors) in case unexpected guests attend.” NATASHA

 

“At a barn wedding way out by Ohio Pyle, the caterer did not bring enough linens and were just planning on using anything they could find to cover what they were missing. Even though they were miles away from the venue, I made them call one of their employees to bring the extra linens in time for the wedding.” ASHLEY

 

You would be surprised to know…

 
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“I am often a psychologist as well, dealing with family elements that come up and making sure all issues are tabled the day of the wedding. I am often asked questions about bridal party friends and other personal issues that come up when planning a wedding. This can happen when planning corporate events as well when there are team members who don’t get along.” ASHLEY

 

“It’s harder than it looks! Most people believe event planning is fun and easy. In reality, working out the logistics of an event takes time, patience, effort and skill. Also, things inevitably go wrong and it takes quick thinking to resolve problems on the spot.” COLLEEN

 

“Most people think my day is visiting venues, shopping for streamers and tasting cake. What they don’t know is that there is a lot of time spent on my computer figuring out the logistics to make the event happen. Email and Excel are two of my best friends.” NATASHA

 

Outside of the logistical items and timelines we manage, the most challenging (and interesting) part of the job can be managing the personalities of the people involved (clients, volunteers, Board members, family) and the relationships between them.” LINDSEY

 

“The person most likely to go missing on the day of the wedding is the groom’s father! I’ve spent more than a few weddings looking for him before the ceremony, the reception, etc.” KELSEY

 

My favorite part about this job…

 

“Nothing is more satisfying than seeing people enjoy an event that you planned. I love making clients happy by creating a stress-free environment, allowing them to enjoy their event.” COLLEEN

 
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“Having the guests of the wedding or event I’m working, not just who hired me, comment on how smoothly everything is going.” KELSEY

 

“It’s a great feeling to help our clients, whether a couple getting married or a business hosting an event, to achieve their desired results or enjoy the day they’d always dreamt of. We are part of some pretty amazing moments, and it’s rewarding to see our clients happy and feeling good about hiring a professional to help them with their event.” LINDSEY

 

“It is very rewarding to see an event come together and play out successfully. Obviously for the private events like weddings, the clients are so grateful since it is such an important event in their lives. On the corporate side, it’s always nice when they comment that not only was the job well done, but that our team was friendly and easy to work with as well.” ASHLEY

 

“The flexibility in my schedule. Even though I work around the clock, day/night and on weekends, I love creating my own schedule. I also love the social aspect of meeting ALL different types of people especially many of the creative minds in Pittsburgh. Meetings and events are always entertaining.” NATASHA

 

Advice for brides…

 
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“Outside of all of the beautiful decor, music, and food, this day that we’re planning for is about the start of your marriage and celebrating it with all of your closest family and friends- which is pretty amazing. I know that it can be tough when there are so many decisions and stressful moments along the way, but try not to ever lose sight of that.” LINDSEY

 

“Have a clear vision in mind. Many brides tend to become frustrated and overwhelmed when they don’t know what they want. If you know you like a certain theme, color combo and overall feel, all the details will fall into place and decisions will be much easier.” NATASHA

 

“Do not stress about the small things. Determine what the most important element is and focus your money and attention there. The rest will get completed, but will not be something you or your guests will remember (this is different for everyone, but usually the escort cards, table numbers, programs, even bouquets are not necessarily items that people will remember).” ASHLEY

 

“Be sure to make your money stretch by making larger investments for things that will make a big impact. Instead of spending excessively on a favor, rent a photo booth and pay more for a great DJ.” COLLEEN

 

Advice for corporate events…

 
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“Invest in quality food. People are more apt to pay attention and attend your event year after year if they are satisfied with their meal.” COLLEEN

 

“Stick to your planning timeline. Try your best not to backtrack and change your plans multiple times leading up to the event. This will only cause confusion and delays.” NATASHA

 

“Try to have the schedule of sessions prepared more than a couple of weeks before the event so that all detailed items can be put together with plenty of time to ensure accuracy, i.e. name badges, personalized agendas, room set-ups, etc.” ASHLEY

 

Advice for private events at home…

 

“BE PREPARED THAT THE WEATHER WILL NOT ALWAYS COOPERATE! I would go into it ASSUMING it is going to rain, and then plan around that. Also, be prepared to spend more on items that you will need – portable toilets, possibly a generator, fans or an air-conditioned tent if it’s extremely hot and to keep the flies away from the food.” ASHLEY

 

“Add accents throughout your home that tie in with your event. Since your home is now your venue space, add little items to side tables, restrooms, and mantles that are cohesive to your event theme or style. Also add special lighting or rental furniture to transform the space into a night to remember.” NATASHA

 

“Plan for the unexpected by having a friend or family member come beforehand to help deal with any last minute hiccups. You can’t finish dinner while running to get extra ice.” COLLEEN

 

Need advice for your next event? Let us at Hello Productions take care of everything. Give us a call today!

 

Stay in Touch with Hello Productions

We want to remind you of all the ways you can find event and wedding planning tips, ideas and inspiration from Hello Productions!

 
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Wedding Spotlight: Colleen & Rob’s Pittsburgh Wedding With a View March 24, 2013

We are so excited that this week’s wedding spotlight is one of Hello Productions’s own! Colleen, our Director of Marketing & Events, and her new husband, Rob, share their wedding photos, details and wedding video so we can experience her special day! In addition to spectacular venues and gorgeous flowers, we love how Colleen and Rob added personal touches to each and every aspect of their wedding.
 
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Ceremony: West End Overlook Park
Reception: Soldiers & Sailors Memorial Hall & Museum
Photographer: Josh Mariana
Cake: Kribel’s Bakery of Brookline
DJ & Lighting: DJ Bill Bara of Modern Era Weddings
Flowers: Dee’s Florals
Day-Of Coordinator: Ashley Moss of Hello Productions
Makeup – Hope Whittier
Hair – Capristo Salon
Limo – Elite Limousine
Rentals – All Occasions

 

Thinking about whether or not to have a videographer at your wedding? Check out Colleen & Rob’s Video: http://vimeo.com/57646068.

 

Contact Hello Productions at (412) 298-7333 or info@helloproductions.com to have us help plan YOUR special day!