It’s that time of year again when we’re gearing up to help our clients plan their annual meetings – expertly balancing engaging content, superior venues and high-quality, exciting entertainment for the attendees. As our clients are realizing more and more the value in providing not only a great meeting, full of important content for their employees, but also in providing them with an experience that will help to energize them through the next year and beyond, it is becoming imperative that we find the most creative, cost-effective and fresh entertainment and outing ideas possible to include as part of the overall concept.
So as you look to find that delicate balance of fresh entertainment with HR-friendly material, what kinds of options do you have? Try the following on for size:
Treasure Hunt: Get everyone bonding and learning all about the city the meeting is being held in with a distinctive treasure hunt…the winning team could be recognized at the opening dinner.
Lunch Cruise: If you live near the water, provide your staff with a fabulous cruise including lunch, musical acts and networking activities…consider adding a private wine or beer tasting by a local winery or brewery to the itinerary if this fits within your budget and corporate culture.
Comedy Troupe: An array of acts can be found within the comedy world…consider asking them to do some creative improvisation with ideas from the audience, or impersonations of your top-level executives to get everyone laughing (or laughing at themselves!).
Invite the Circus: If you’re kicking off your event in a large auditorium or banquet room, hire stilt walkers, gymnasts, trapeze artists, fire eaters and more to wow your guests and get everyone feeling like a kid again! If your CEO is up for it, ask them to conduct the dinner or opening discussion dressed as the Maestro of the Circus. If this happens in the afternoon or early evening, have cotton candy, Cracker Jack and lemonade vendors circling the crowd.
Murder Mystery Dinner: Hire a professional team to perform a murder mystery while your guests enjoy their meal. This will engage your attendees, get them working together and also entertain them.
Tradeshow Floor Fun: Since many vendors and attendees have been at their fair share of boring and/or lengthy tradeshows, make yours “pop” with strolling entertainment! Invite a magician to do card tricks, a mentalist to read the minds of attendees, position living statues at strategic points on the floor, and celebrity impersonators to mingle with the crowd. The possibilities are endless, and can be tailored to your specific tradeshow theme.
As always, the entertainment and outings created for your guests can and should be tailored to your company’s culture, the message of the overall event and the “look and feel” you’re looking to convey to your employees about the company for the upcoming year. In many cases, the annual meeting is a way for your company to show your appreciation for your employees. If that is the case, keep in mind that you’ll want to balance presentations and executive messages with engaging activities of all types to suit the makeup of your audience.
Hello Productions would love to help you create your best annual meeting to-date in 2012! Contact Lindsey Bradley, firstname.lastname@example.org, today to learn more about our services and to see what kinds of killer events we have up our sleeves for you!